Administrative Assistant

Are you looking for a dynamic role where you can showcase your organizational talents and support our office in its day-to-day operations? We're seeking an enthusiastic individual to join our team as an Office Task Superstar! You'll be the backbone of our office, helping us with a range of essential tasks such as answering phones, categorizing emails to staff, downloading and saving documents, creating invoices, and sending proposals.

Let’s talk about some of the downsides of this position first:

• We can’t pay the same wages/benefits as a large corporation.
• Hours will begin part-time, but as you start to get more familiar with our business and how to do the work, we’d love for you to join us full-time.
• If you’re looking to make a lot of money or want to begin immediately with full-time hours, we are not the right fit.
• We have deadlines we have to meet (clients and tax agencies want their reports on time!)

Now to the positives:

• This is a remote position. You will be expected to look professional when on video calls with prospects or clients, but you’ll be able to wear comfortable attire.
• We can offer more flexible hours than a typical 9-5 position. A schedule is created, but we can consider family needs and adjust if needed. We have staff in 3 time zones.
• You will be empowered to make decisions. I don’t like to micromanage.
• There will be opportunities to bring ideas to the table to help improve our processes.
• The opportunity for growth in your professional career.

Administrative Assistant: Overview of the Position

• Help with office tasks such as answering phone calls, categorizing e-mails for staff, responding to e-mail messages, etc.
• Interact with prospects including sending questionnaires, setting up follow-up appointments, doing transaction counts, creating proposals and engagement letters, contacting them for missing paperwork, etc.
• Onboarding clients as they engage our services.
• Assist other employees with tasks as needed (downloading bank statements, saving documentation, sending requested information to clients, etc.)
• Assist President with any necessary tasks such as requesting information from clients, managing sales calls that come in, scheduling client appointments, etc,)

Skills we're looking for:

• Exceptional verbal and written communication skills with impeccable spelling and grammar.

• Proficiency in Word, Excel, and Outlook (bonus points if you have an accounting/payroll background).
• A professional demeanor and appearance that represents our company's values.
• Strong organizational skills to keep everything running like clockwork.
• Punctuality and excellent attendance because you're a reliable team player.
• A logical thinker with the ability to follow processes efficiently.
• A friendly personality combined with top-notch customer service skills.
• Initiative-taker who doesn't shy away from new challenges.
• Excellent work ethic that matches our dedication to excellence.
• Willingness to learn new software as needed to tackle any task that comes your way.

If you're ready to be the hero for the staff and make a real impact on our business, apply now and let's achieve greatness together!

This job description is not all-inclusive and certain activities, duties, or responsibilities may be required as needed.

If you are a motivated and detail-oriented professional with the skills and experience outlined above, you are invited to apply for this exciting opportunity to contribute to our growing team. In addition to being a detailed person, you must follow systems and processes. To prove you have read this in full, when you apply for this position, you must e-mail your resume and cover letter or link to your video and put in the subject line “I want to chat”.

APPLY NOW: https://bit.ly/ABPapply

After submitting your application, write a cover letter or record a video answering, “Why do you feel you would be a good fit for our company?” to sara@abandp.com